1. Understand the Tender Requirements Thoroughly

Before you even begin preparing your bid, read the tender document in detail. Look out for:

• Eligibility criteria

• Scope of work

• Deadlines and timelines

• Required certifications (GST, PAN, MSME, etc.)

• Technical vs. financial evaluation process

Expert Tip: Many companies fail because they overlook small details like submission format or document attestation. Never skip the fine print.

2. Register on the Right Portals

Most government tenders in India are listed on:

• https://eprocure.gov.in – Central Govt. Tenders

• https://gem.gov.in – Govt. e-Marketplace

• State-level portals like Mahatenders, MSTC, etc.

Expert Tip: Create alerts for keywords relevant to your work. Staying early in the loop gives you time to prepare a stronger bid.

3. Keep All Documents Ready in Advance

Organize the following regularly updated documents:

• Company incorporation certificates

• Financial reports (last 3 years)

• GST & PAN

• Work Completion Certificates

• Employee & Machinery Details (if needed)

Expert Tip: Prepare a master document folder with verified, soft-signed PDFs for quick upload.

4. Focus on Technical Experience

If the tender is a two-bid system (technical + financial), your technical score often weighs more. Highlight:

• Similar completed projects

• Project values

• Client testimonials

• Execution timelines and efficiency

Expert Tip: Government bodies prefer bidders with relevant execution experience—even if the price isn't the lowest.

5. Competitive Pricing with a Clear Cost Structure

Bidding too low can seem desperate and risky. Bidding too high may eliminate you. Strike a balance.

• Include a clear breakdown of materials, manpower, overheads, and contingencies.

• Consider inflation, project delays, and material cost variations.

Expert Tip: Add value by offering a smart execution plan, not just a price tag.

6. Never Miss Deadlines

Tender timelines are strictly enforced. Even a 1-minute delay in document submission or EMD (Earnest Money Deposit) payment can disqualify you.

Expert Tip: Always aim to submit at least 2–3 days before the deadline to allow buffer for technical issues.

7. Build Government Relationship & Network

While the process is digital, networking still matters. Attend pre-bid meetings, interact with government departments, and build credibility through consistent delivery.

Expert Tip: Being known for timely, quality execution increases your chances of getting selected—even through limited tenders.

8. Keep Improving Your Tender Writing

Every tender you lose is a lesson. Learn from feedback, understand where you were marked down, and continuously improve your documentation and proposal writing.